(Closed) Call for HR Specialist position at the Center for Theoretical Physics PAS Reference number: ADM/3/CFT/2025

Theoretical Physics Center of the Polish Academy of Sciences (CFT PAN)

Job Announcement:

HR Specialist

Workplace:

Theoretical Physics Center PAN (CFT PAN),
Al. Lotników 32/46, Warsaw, Poland

Type of contract:

Employment contract for a probation period of 3 months, then a 15-month contract with possibility of extension.

Salary:

8,000 PLN gross/month

Starting date:

Immediate

Work mode:

Hybrid work possible

Responsibilities:

• Handling recruitment and regulatory processes:

  • Participation in updating recruitment regulations (Polish and English versions);

  • Preparation and updating recruitment document templates (PL and ENG);

  • Support recruitment processes of ERA Chair project members and preparation of necessary documentation;

  • Assisting in preparation of recruitment summary reports for ERA Chair;

  • Creating, verifying and announcing job competitions (e.g., EURAXESS, NCN);

  • Correspondence with candidates and verification of application documentation;

  • Preparing candidate lists for recruitment committees.

• Organizing training sessions and study trips:

  • Planning and organizing trainings and study trips;

  • Preparing schedules and reports from trainings and trips.

• Supporting equality policy implementation:

  • Assisting with Gender Equality Plan updates;

  • Supporting HR Excellence in Research Award related activities.

• Day-to-day HR administrative support:

  • Preparing and recording employment and civil law contracts;

  • Managing employee documentation;

  • Updating data in the payroll and HR system PSKP;

  • Recording leaves and archiving documents according to procedures.

• Other tasks:

  • Cooperation with other departments on projects;

  • Preparing reports for the Management Board;

  • Performing other tasks assigned by the Management.

Requirements:

• Master’s degree (document required);

• At least 2 years of experience in HR (experience in scientific institutions is a plus);

• Very good command of English (min. B2);

• Knowledge of payroll and HR systems (e.g. PSKP) and electronic document flow systems (e.g. EZD);

• Knowledge of labor law and ability to interpret legal acts;

• Very good MS Office skills (Word, Excel);

• Independence, responsibility, good organizational skills, high personal culture;

• Accuracy and diligence.

We offer:

• Multisport card subsidy;

• Social benefits, including subsidies for employee holidays, kindergartens, and nurseries;

• Stable employment conditions with long-term cooperation prospects.

Required documents:

1. CV

2. Cover letter

3. Copy of degree certificate

4. Consent for personal data processing

Recruitment process:

• Only selected candidates will be contacted;

• Second stage: interview with recruitment committee.

How to apply?

Please send the required documents by February 24, 2025 to:
rekrutacja@cft.edu.pl
Please include the reference number ADM/3/CFT/2025 in the email subject.